Overview

Job Title: Expo Manager

Location: Falmouth Road Race, Inc. offices, 155 Katharine Lee Bates Road, Falmouth, MA

Reports To: Executive Director

Status: Contractor/Consultant 

The Falmouth Road Race is a globally recognized running event dedicated to promoting health, wellness, and community engagement. Since 1973, we have brought together athletes, volunteers, and supporters to celebrate the spirit of running while making a meaningful impact through our charitable initiatives, including our Numbers for Nonprofits program. Committed to excellence, inclusivity, and philanthropy, we strive to create a premier race experience while supporting our community year-round. As a member of our team, you will contribute to our mission and help uphold the legacy of this iconic event.

Position Overview:

The Falmouth Road Race is seeking an organized and dynamic Expo Manager to lead the planning and execution of our annual race weekend Expo. This individual will be responsible for overseeing all aspects of the event, ensuring a seamless and engaging experience for participants, sponsors, vendors, and attendees.

Key Responsibilities:
  • Manage the overall logistics, layout, and operations of the Falmouth Road Race Health & Fitness Expo, ensuring a high-quality experience for all stakeholders.
  • Recruit, contract, and manage vendors and sponsors, ensuring proper placement, setup, and compliance with event guidelines.
  • Oversee deliveries, site setup, breakdown, and on-site operations, including signage, vendor space allocation, traffic flow, and accessibility.
  • Develop engaging activations, entertainment, and interactive experiences to enhance the Expo environment.
  • Work closely with staff, volunteers, and external partners to ensure smooth execution and provide on-site support.
  • Manage Expo budget, negotiate vendor contracts, and track expenses to ensure cost efficiency.
  • Ensure adherence to local regulations, health and safety guidelines, and venue requirements.
  • Collaborate with the marketing team to promote the Expo, maximize attendance, and enhance engagement.
  • Gather feedback, evaluate performance, and recommend improvements for future events.
Qualifications:
  • Experience in event management, preferably in endurance sports, trade shows, or large-scale community events.
  • Strong organizational and project management skills with the ability to multitask and meet deadlines.
  • Excellent communication and relationship-building skills for working with sponsors, vendors, and stakeholders.
  • Ability to multitask and manage budgets, logistics, and operational planning.
  • Experience working with volunteers and staff in a fast-paced environment.
  • Proficient in Google Workspace (formerly G Suite) including Gmail, Google Drive, Sheets, Slides, Calendar, and Meet; familiarity with Canva, CRM systems or project management tools a plus.
  • Availability to work evenings and weekends as needed, especially during race week.
  • Passion for sports, running, and community engagement is a plus.
Benefits:
  • Play a key role in one of the most iconic road races, enhancing the participant and sponsor experience.
  • Work closely with industry leaders, vendors, sponsors, and community organizations.
  • Gain hands-on experience managing a large-scale event with high visibility.
  • Help shape the Expo’s layout, activations, and overall atmosphere.
  • Collaborate with a dedicated team in a fast-paced environment.
Compensation:
  • Competitive pay, based on experience and qualifications.
  • Opportunity for performance-based bonuses tied to key milestones and organizational success.
How to Apply:

Please submit your resume and a brief cover letter explaining why you’re interested in this position and how your skills align with the role to info@falmouthroadrace.com.