Overview

Job Title: Invited Athlete Coordinator Support Intern

Location: Falmouth Road Race, Inc. offices, 155 Katharine Lee Bates Road, Falmouth, MA

Reports To: Athlete Program Managers

Duration: Internship – Race Season (approximately May – September)

The Falmouth Road Race is a globally recognized running event dedicated to promoting health, wellness, and community engagement. Since 1973, we have brought together athletes, volunteers, and supporters to celebrate the spirit of running while making a meaningful impact through our charitable initiatives, including our Numbers for Nonprofits program. Committed to excellence, inclusivity, and philanthropy, we strive to create a premier race experience while supporting our community year-round. As a member of our team, you will contribute to our mission and help uphold the legacy of this iconic event.

Key Responsibilities:
  • Assist in researching and identifying elite and professional athletes for event participation.
  • Support the athlete services team in coordinating athlete invitations, travel, and accommodations.
  • Help track and manage athlete agreements, contracts, and event requirements.
  • Coordinate logistics for athlete check-in, transportation, and race-day needs to ensure a seamless experience.
  • Monitor and report on athlete participation, ensuring all commitments and requirements are fulfilled.
  • Assist in developing athlete-related communications, including emails, itineraries, and event materials.
  • Help organize athlete meetings, press engagements, and race-day hospitality.
  • Maintain accurate records of athlete interactions, event participation, and performance results.
  • Provide on-site support during race week and weekend, assisting with athlete services and coordination.
  • Assist with post-event follow-up, including gathering feedback from athletes and preparing summary reports.
Qualifications:
  • Currently pursuing or recently completed a degree in Sports Management, Event Management, Marketing, Communications, or a related field.
  • Passion for athletics, endurance sports, and event coordination.
  • Strong organizational and multitasking skills, with the ability to manage multiple athlete logistics.
  • Excellent communication and interpersonal skills to engage with athletes, sponsors, and event staff.
  • Detail-oriented with the ability to track agreements, schedules, and event requirements accurately.
  • Ability to work well under pressure in a fast-paced, event-driven environment.
  • Proficient in Google Workspace (formerly G Suite) including Gmail, Google Drive, Sheets, Slides, Calendar, and Meet; familiarity with Canva, CRM systems or project management tools a plus.
  • Willingness to work flexible hours, including weekends and early mornings during race week.
  • Team-oriented mindset with a proactive and problem-solving approach.
  • Experience in event planning, hospitality, or sports coordination is a plus but not required.
  • Must be available to attend all race week events.
Benefits:
  • Gain valuable experience in professional athlete management and event coordination.
  • Opportunity to work alongside a dynamic and supportive team.
  • Access to networking opportunities within the industry.
Compensation:

May be provided in the form of academic credit, depending on requirements and program eligibility.

How to Apply:

Please submit your resume and a brief cover letter explaining why you’re interested in this position and how your skills align with the role to info@falmouthroadrace.com.